SCC Data Privacy Policy

Section 1.  About SCC

The Society of Cosmetic Chemists (SCC) is a professional membership association dedicated to the advancement of cosmetic science and comprised of more than 5,400 individuals worldwide employed in all aspects of the cosmetics and personal care industry. SCC provides education, networking, technical information, and other resources in support of its mission.

Section 2.  About This Policy

SCC is committed to protecting the personal data collected from and about members, volunteers, donors, sponsors, program participants, purchasers of our products and services, and others. We collect and use personal data from or about you to help us support our non-profit mission, serve our membership and the industries that support our mission.  We do not sell personal information to anyone and only share it with third parties facilitating the delivery of SCC services.

This Privacy Policy applies to all operations of SCC.  This Privacy Policy also applies when you use SCC websites or applications designed for smartphones, tablets, computers, and other devices. This Privacy Policy applies when you communicate with us by mail, email, phone, social media, or in person, including at SCC events. 

We recognize that information privacy is an ongoing responsibility and will therefore update this Policy as necessary.   Whenever we change the Privacy Policy, we will give reasonable notice by posting a notice on our home page.   Since these policy change notices are posted for a limited time, you should check this Privacy Policy regularly to see if there have been any changes.

How We Collect Your Personal Information

Section 3.  Information You Provide

As a membership organization, we must maintain contact information on our members to communicate relational or transactional information. We will also maintain customer contact information to communicate relational or transactional information in the process of fulfilling contractual orders for products and services and may use this information to inform members and customers of SCC about member benefits, events, and other products/services.

SCC collects personal information about its members, donors, volunteers, and other customers. We collect your personal data when you choose to provide it as you interact with SCC in person, through correspondence, by phone, by social media, or through our websites or app. As an example, when you join SCC or register for an account on our websites or app, you will be asked to provide basic personal data. Certain personal data will also be required when you register to participate in SCC meetings, present at SCC meetings, or purchase SCC products or services. You may be asked to provide certain personal data when you submit a contest or award entry, respond to a survey, or volunteer. The personal data you provide might include:

• Contact and identification information such as your name, employer’s name, work or home address, work or personal email address, telephone number, and/or photograph.
• Payment information, such as your payment card number and expiration date or bank routing and account number.
• Demographic information such as your year of birth, postal code, educational background, job title, job function and interest area(s).
• Login and access credentials for your SCC account.

    Section 4.  Information SCC Combines

SCC may also maintain information about you that you do not directly provide. SCC keeps track of:

• Which events you have attended or presented at.
• Which products or services you have purchased.
• Which awards you have been awarded.
• Your board and/or local and national committee service, including which offices you may have held.
• If you are a presenter at one of our events, we may also make and store a recording of your voice and likeness in certain instances.

       SCC may receive information about you from publicly available and third-party databases or services that provide information about business persons and companies, or from third parties from whom we have purchased information (including an individual’s name, job title, business contact information, and information about the business where the individual works), and combine this data with information we already have about you. This helps us to update and expand our records, and to identify potential new members and customers that may be interested in our products and services.

Section 5.  Automated Collection of Personal Data

SCC collects personal information about users over time and across our web sites when you use our sites. We also have third parties that collect personal information this way. To do this, we use several common tracking tools, which may include browser cookies, web beacons, flash cookies, and similar technologies.

Cookies are small files that download when you access certain websites for record-keeping purposes.

SCC uses tracking tools:

• To recognize new visitors to our web sites.
• To recognize past customers.
• To store your password if you are registered on our site(s).
• To improve our website and better understand your visits on our platforms.
• To integrate with third party social media websites.
• To serve you with interest-based or targeted advertising.
• To observe your behaviors and browsing activities over time across multiple websites or other platforms.
• To better understand the interests of our customers and our website visitors.

       SCC may use the following tracking technologies and cookies on our sites to improve our site and the experience of our users:

Google AdWords Conversion: We use conversion tracking to help us understand how effective our digital campaigns are.

Google Analytics: We use Google Analytics to collect information about how visitors use our website. For example, we collect details of the site where the visitor has come from and the total number of times a visitor has been to our website. This allows us to determine the effectiveness of our online campaigns in terms of sales and user activity on our sites. Google Dynamic Remarketing: We use these tracking tools to track user behavior over time and across third party sites to improve the effectiveness of our online advertising. We collect information about what ads users view and whether they click on the ads. We use this information to improve and customize our advertising.

Google Tag Manager: We use Google Tag Manager to measure what features on our site are interesting to our users. It also helps us understand what portions of our site users clicked on during a certain time and how users arrived on our site. This allows us to determine the effectiveness of our online campaigns in terms of sales and user activity on our sites.

Section 6.  Professional Networking

The SCC hosts a secure, login-protected Member Directory on its website and via its official mobile app where limited SCC member information is displayed (first and last name, title, company, city and state, email address, telephone number, member type, area, chapter, industry demographics, and current SCC service involvement). This information is displayed for SCC members only upon secure login. SCC members have the ability to opt out of sharing specific contact information such as email address and telephone number at any time. 

As part of SCC’s Annual Scientific Meeting and Showcase, we deploy an event-specific mobile app available only to event attendees where limited event attendee information is displayed (first and last name, title, company, and city and state). We do not display any personal contact information by default in the mobile app. Attendees have the ability to add or remove any information displayed in the event mobile app at any time.

How We Use Your Personal information

Section 7.  Member and Customer Service

SCC has a legitimate interest in maintaining your personal data. As a membership organization, we must maintain contact information on our members to communicate relational or transactional information.  We will also maintain customer contact information to communicate relational or transactional information in the process of fulfilling contractual orders for products and services and may use this information to inform members and customers of SCC member benefits, events, and other products/services. This may include, for example, processing your personal information for membership administration, to deliver member benefits to you, and to inform you of SCC related events, content, products and services.  Your personal data may be used so that goods and/or services purchased can be delivered, or your membership record can be established, or processing credit card details in order to complete any payment. Your personal data may be also be processed when you request information about a particular product, service or event. It may also be used to help the SCC understand our members' and constituents' needs and interests to better tailor our products and services to meet your needs.

In association with attending one or more of our in-person events, you will have the option to download the SCC event app to help you navigate the event and plan your schedule. The app provider will only use your personal data to provide and support the event app application.

SCC may process your personal information for carefully considered and specific legitimate business purposes which support our non-profit mission and enable us to enhance the services we provide which also benefit our members and customers, which may include all or some of the following:

• Where the processing enables us to enhance, modify, personalize, or otherwise improve our services/communications for the benefit of our members and customers;
• To identify and prevent fraud;
• To enhance the security of our networks and information systems;
• To better understand how our members and customers interact with our websites;
• To provide communications which we think will be of interest to you; and
• To determine the effectiveness of promotional campaigns and advertising.

    Section 8.  How We Share Personal Data

SCC may share personal data with third parties for legitimate business purposes, including for the following reasons or in the following circumstances:

• To vendors or third-parties who deliver or provide goods and services or otherwise act on behalf of or at the direction of SCC, which third parties include:
  • Cloud-based database management services to facilitate record and communication management, located in the United States.
  • Credit card companies for payment processing.
  • Banks and other money services for ACH or wire transfers.
  • Career Services located in the United States which might allow your information to be accessible to potential employers or recruiters.
  • Package delivery companies.
  • Email newsletter providers to facilitate their delivery of our customized and curated content on their system. (Your ability to opt-out of these messages is governed by the privacy policies of the provider.)
• To SCC volunteers and board members:
  • If you are an SCC member, limited personal information is displayed through the SCC Membership Directory to other SCC members.
  • If you are an event attendee, speaker, exhibitor, or sponsor, certain parts of your information will be included in the event app and accessible to meeting attendees, and/or may also be shared with third-party event sponsors and exhibitors.
  • If you are a member of the SCC Board of Directors, or hold an appointed leadership position within SCC, limited contact information might be displayed on our website.
• To investigate potentially fraudulent or questionable activities:
  • If we believe we are required to do so by law, regulation or legal process.
  • In response to a court order, subpoena, or similar investigative demand.
  • As we deem appropriate or necessary in response to requests for cooperation from a law enforcement agency, taxation authority, or other government agency.
• To defend against legal claims, exercise our legal rights, or as otherwise required by law.

We may also share data about activities on our websites with advertising networks administered by third parties, which may use many of the same technologies previously discussed (such as cookies and analytics tools) to track your online activities over time and across websites. This collection and ad targeting takes place both on our websites and apps and on third-party digital properties that participate in those ad networks. As a result, you may see certain ads on other websites based on prior activity on our websites and apps, and vice versa.

We may also work with certain social media websites or platforms to serve ads to you as part of a customized social media campaign. You can opt-out of receiving customized ads by changing your ad preferences on those platforms, which we do not control.

Section 9.  Links to Third Party Sites

Our websites and app may provide links or automatically redirect you to third-party websites that are not controlled by SCC or governed by this Privacy Policy. For example, if you click on an advertisement or a link, you may be redirected to a website operated by that provider. These third-party websites may collect personal data and other data from or about you. SCC is not responsible for the content or privacy practices of any website that we do not control, and your interactions with such websites are governed solely by the privacy policies of the entity operating the websites, not this Privacy Policy.  We suggest that when you go to another website you carefully read their privacy policy.

Section 10.  Data Retention

SCC retains personally identifiable information for as long as necessary for its legitimate business purposes, and as otherwise permitted by applicable law.  We retain your Personal Data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes, and enforce our agreements.

Section 11.  International Visitors

SCC is headquartered in the United States and all of our data processing activities occur in the United States. Any personal data you provide to us, including through our websites and app, will be transferred to, processed, and stored in the United States. By providing us your personal data or using our websites and app, you acknowledge that the United States has standards for the processing and storage of personal data that may not be equivalent to (and may be less comprehensive than) those in the country where you reside and/or are a citizen, and you consent to our collection, transfer, processing, and storage of your personal data in the United States. If you do not agree to such cross-border transfers of your personal data, please do not submit it though our websites and/or app.

Section 12.  EU Data Subjects

The European Union's General Data Protection Regulation (GDPR) and other countries' privacy laws provide certain rights for data subjects.  You may review and/or request changes to certain personal data we have collected about you (such as your contact information, username and password, year of birth) by logging onto your web account on www.scconline.org or by contacting us at scc@scconline.org.  You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by emailing scc@scconline.org).

Section 13.  Children's Privacy

SCC's products and services are generally designed for those ages 18 and older. SCC does not intentionally gather personally identifiable information from visitors who are under the age of 13. If a child under 13 submits personally identifiable information to us and we learn that the personally identifiable information is the information of a child under 13, SCC will attempt to delete the information as soon as possible. If you believe that we might have any personally identifiable information from a child under 13, please contact us at scc@scconline.org.

Section 14.  Security, Data Integrity & Confidentiality

We use commercially reasonable administrative, technical, and physical security measures designed to protect personal data against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use. In addition, in some areas of our sites, SCC may use Secure Socket Layer (“SSL”) or Transport Layer Security (“TLS”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information under SCC control. Despite our safeguards, however, no website, app, or information system can ever be completely secure, so we cannot guarantee that the use of our systems, websites, or apps will be completely safe or secure. SCC has no responsibility or liability for the security of information transmitted via the Internet.

We restrict access to Personal Data to our employees, contractors, and services who need to know the information in order to operate, develop, or improve our services.

Section 15.  Correct/Update Your Personal Information

SCC gives users the option to change and modify personally identifiable information previously provided. To change such information, visit https://www.scconline.org and log in with the credentials you created when you first registered. 

Section 16.  Contact Us

If you have any questions about this Privacy Policy or our treatment of the information you provide us, please contact SCC via:

• Mail:  14 Wall Street, Suite 1620, New York, NY 10005 | USA
• Email:   scc@scconline.org
• Phone:  +1-212-668-1500

See SCC’S TERMS OF USE for additional information.