2025 Sunscreen Symposium^TM FAQ's

Exhibitors:

• Booth space is 10' x 10' and comes with one 6' draped table, two chairs, one wastebasket and an identification sign; the back of the booth is an 8' drape and in between booths the drape is 3' in height.
• Crown Sponsor will select the location of their booth space, followed by Diamond Sponsors (in the order that payment was received). Next, Sapphire Sponsors will select their booth space location (also in the order that payment was received). Platinum Sponsors will be assigned a premium location by the FLSCC board. Non-Sponsor Exhibitors will also be assigned booth space by the FLSCC board, in the order that payment is received (i.e., you will have a better chance of securing a more premium location if you secure your exhibitor space early).
• Requests to have booth location adjacent to a specific company will not be guaranteed unless both companies are sponsors with location selection as one of their amenities (Crown, Diamond, Sapphire). 
• Booth numbers are available on our "Sponsor and Exhibitor Information" tab as a download -- Sponsor and Exhibitor Information - Download Floorplan
• Exhibitors may display quickscreens / pull-ups inside the designated booth space. We ask that these items be confined to inside your booth space and not block the aisle space or the view to another exhibitor's booth space.
• Link to booth customization options and shipping information provided by our exhibitor services partner: GES exhibitor resource and online ordering site
• Exhibitor tabletops should be set up on Thursday, in advance of the welcome cocktail reception (starts at 4:30PM), when exhibitor booths will be open. 
• Official Move-In is on Thursday September 18th from 8am to 4pm. Please request DIRECT Shipping labels to have your items delivered on Thursday 9/18.
• The Grand Harbor Ballroom will be set up by 5pm on Wednesday September 17th. Please request ADVANCE Shipping labels to have your items delivered early on Wednesday 9/17. 

Poster Presenters:

• The window for Poster submissions closed on May 2nd, all submitters notified by May 15th 
• All poster presenters must be registered attendees of the Sunscreen Symposium^TM
• Poster size: pinnable space is 44" x 44"
• Poster presenters are responsible for printing and bringing posters; push pins will be provided
• Posters should be set up during Thursday afternoon in advance of the welcome cocktail reception, when the poster session will be open

Attendee List:

• The Attendee List for the 2025 Sunscreen Symposium^TM will be shared only with Sponsors and Exhibitors 
• The list that is shared will only include Name + Company (no email address) and will only include those who selected "opt in" to the Attendee List question during registration 
• The planned schedule in which the Attendee List will be shared is: 
  • Crown Sponsor will receive the attendee list 6 weeks prior to the start of the Symposium
  • Diamond Sponsors will receive the attendee list 5 weeks prior to the start of the Symposium (with an update provided to the Crown Sponsor)
  • Sapphire Sponsors will receive the attendee list 4 weeks prior to the start of the Symposium (with an update provided to the Crown and Diamond Sponsors)
  • Platinum Sponsors will receive the attendee list 3 weeks prior to the start of the Symposium (with an update provided to the Crown, Diamond and Sapphire Sponsors)
  • Gold Sponsors will receive the attendee list 2 weeks prior to the start of the Symposium (with an update provided to the Crown, Diamond, Sapphire and Platinum Sponsors)  
  • Exhibitors will receive the attendee list the week of the Symposium (with an update provided to all Sponsors) - this is a new amenity, the attendee list was not shared with exhibitors in 2023

2025 Sunscreen Symposium^TM Code of Conduct

Attendance:

• Only registered attendees of the Sunscreen Symposium^TM will be able to attend the associated events* and book rooms in the Sunscreen Symposium room block
  • *Associated events include poster, exhibitor presentations, cocktail reception, breakfast and lunch in the Grand Harbor Ballroom, CEP course / podium presentations in the Newport Ballroom and golf.
  • *The Gala event is open to non-Symposium attendees, who must pre-register by purchasing a ticket.
• On-site registration for the Sunscreen Symposium^TM is available, but the room block will close one month before the event (or if it sells out, whichever comes first).
• Registered attendees will receive a badge and lanyard at check-in which should be worn to all Sunscreen Symposium^TM events.
• Registration is non-refundable and cannot be applied as a credit to a future Symposium, however, registration transfer is allowed up to one week in advance of the Sunscreen Symposium^TM. To take advantage of registration transfer, email event organizers (FLSCC board) to learn about the process.
• After September 11th, 2025, registration is non-transferable. Any non-registered attendee wearing another person’s badge to access Sunscreen Symposium^TM events will be asked to leave.  Any registered attendee who attempts to reprint their badge for the purpose of bringing a non-registered attendee into the Sunscreen Symposium^TM events will be asked to leave and their registration fee will not be refunded. 
• The room block is exclusively for attendees of the 2025 Sunscreen Symposium^TM.  In the event the room block sells out and there are registered attendees waiting to book in the room block, the FLSCC reserves the right to cancel the room reservations of any non-registered attendees who have rooms reserved in the dedicated Symposium room block .
• Non-registered attendees are not permitted to loiter in areas used for Sunscreen Symposium^TM activities during Symposium events and will be asked to leave.  

Admission:

• Admission is open to all who are involved, interested, or have a direct connection to the Sunscreen Industry. Business casual attire is suggested.
• Attendees should conduct themselves in a manner appropriate to a professional environment. Anyone displaying objectionable behavior or wearing offensive apparel may be asked to leave by Disney security.
• This event is organized by volunteers. The safety and security of all of our attendees is our priority. No verbal abuse, physical threats or otherwise menacing behavior directed toward any volunteer, attendee, speaker, moderator, or Disney employee will be tolerated.
• The event organizers (FLSCC Board) reserve the right to exclude or remove anyone from the Sunscreen Symposium and /or to ask Disney security to remove anyone from the event who does not comply with this code of conduct.

Question & Answer Sessions:

• At certain points in the program, there will be open Q&A sessions in which attendees can direct questions to the speakers from the preceding session(s).
• Any attendee who wishes to ask a question should adhere to the following guidance:
  • Step to the microphone provided and ask a question in turn
  • Be professional and respectful in phrasing of the question
  • Questions should be direct and concise, and not exceed one minute; exposition under the guise of asking a question is not permitted
  • Thought-provoking and challenging questions are permitted, however, arguing with podium presenters is not
• Follow-up questions may or may not be permitted and the decision will be completely at the discretion of the moderator.

Booking Discounted Disney Park Tickets

• We are pleased to partner with Walt Disney World to offer attendees of the 2025 Sunscreen Symposium^TM a variety of theme park tickets which can be used up to seven days before and up to seven days after the Sunscreen Symposium's official dates. 
• The link to purchase park tickets is: https://disneyevent.com/sunscreensymposium25
• In addition to a valid park ticket, a park reservation is required to enter. Learn more about how to make a theme park reservation at the following link: https://disneyworld.disney.go.com/experience-updates/park-reservations/

Thank you for your support of the 2025 Sunscreen Symposium^TM!