Exhibition dates are December 13 & 14 during the SCC Annual Meeting, providing attendees with networking opportunities and inspiring programming. 
Please secure yours today!


Exhibitor Agreement


CONTRACT FOR SPACE:

The Agreement must be completed in its entirety and accompanied by the total exhibition fee for the number of spaces requested before it will be processed, or space assigned. The signed Agreement subsequent notice of assignment constitute a contract between the Society of Cosmetic Chemists (hereinafter referred to as SCC) and the exhibitor. Any point not specifically covered in these regulations is subject to the decision of SCC, whose decision shall be final.

ELIGIBILITY TO EXHIBIT:

The content of materials displayed in the SCC Showcase Exhibit Space must contribute to education and research in the cosmetics and personal care industry, the professional development of our attendees, or ancillary services. SCC reserves the right to refuse any application for exhibit space or curtail or cancel any exhibit that in the sole judgment of the SCC are not consistent with the mission of the Society or the purpose of the meeting. This policy also applies to the nature of displays, advertisements, sales of products (including novelties and souvenirs), and the decorum of exhibitors or their employees.  Exhibits cannot be used for politically or ideologically partisan purposes and are subject to the approval of the SCC show management.

ASSIGNMENT OF SPACE:

Exhibition space will be assigned at the discretion of SCC. Priority of exhibition selection is given to organizations that have exhibited in previous years, sponsors, and advertisers. SCC will attempt to assign requested spaces; however, if none of the requested spaces are available, we will contact you with a space in a comparable location. SCC reserves the right to alter exhibitor’s assigned location at any time if deemed in the best interests of the Showcase. SCC will consult with exhibitor before exercising its discretion.

SCHEDULING GUIDELINES FOR EXHIBITOR FUNCTIONS:

  • Exhibitor sponsored functions, both public and private, will be accepted by the show management on a first-come, first-served basis.
  • Exhibitor sponsored private functions, i.e., events that are not open to all meeting attendees, requiring space controlled by the Society according to its contract with the hotel will be placed in the hotel or elsewhere at the sole discretion of the SCC meeting management. SCC official program events have priority over events sponsored by other groups, including exhibitors and sponsors. Schedule changes and room reassignments are at the sole discretion of the SCC meeting management, though the SCC will make every effort to limit changes to within 2 months of the meeting.

WITHDRAWAL:

All cancellations must be made in writing and sent to the Annual Meeting Event Manager.  Cancellations:

  • Before October 1st shall be eligible for a refund, less a 30% administrative fee. 
  • Received between October 1st and November 30th will be eligible for a refund, less a 50% administrative fee. 
  • No refunds will be given for cancellations received starting December 1st.

Refunds shall be processed no later than (10) ten business days after receipt of written notice of cancellation.

TERMINATION OF MEETING AND EXHIBIT:

Should the premises in which the SCC Annual Scientific Meeting and Showcase is to be held become, in the sole judgment of SCC, unfit for occupancy, or should the Meeting and Showcase be materially interfered with by reason of action of the elements, strike, picketing, boycott, embargo, injunction, war, riot, emergency declared by a government agency, or any other act beyond the control of SCC, this Agreement may be terminated. SCC will not incur any liability for damages sustained by the exhibitor as a result of such termination. In the event of such termination, the exhibitor expressly waives such liability and releases SCC of and from all claims for damages and agrees that SCC shall have no obligations except to refund exhibitor if no show takes place; alternatively, if the format of the Showcase will be digital, the exhibitor shall automatically be transferred to digital format and subject to the aforementioned Withdrawal terms.

EXHIBIT PERSONNEL/BADGES:

The fee for exhibition space includes two Full Access registration badges.  Displays must be staffed during all SCC Showcase hours. Badges must be worn at all times for admission to the Showcase and any other events. All Exhibit Personnel must be registered online on or before December 1, 2022. All exhibit personnel must be registered for the event. Badges may be picked up at the on-site registration desk starting on Monday, December 12th: see website for registration desk hours.

 


DISPLAY RULES AND REGULATIONS:

SCC provides the furnishings outlined in “Exhibit Options” on the Exhibit page.  Exhibit space security is defined by the area being locked during off, or closed hours.  All display fixtures must be confined to the exhibitor’s contracted space. Exhibit fixtures, components and identification signs will be permitted to a maximum height of 8’0”. Displays must be contained within the contracted space in such a way that they do not interfere with other exhibitors’ displays or the ability of  attendees to traverse the show floor. Furnishings/Electrical/Audio Visual Equipment: An Exhibitor Service Kit will be forwarded to all confirmed exhibitors in late spring which has additional furnishings, audio visual and electrical services available for rental through the Sheraton’s providers.

LABOR/SAFETY/FIRE:

Exhibitors will comply with all applicable statutes, ordinances, rules and requirements relating to health, fire, safety, and use of the premises. Exhibit decorations must be flame- proof and all hangings must clear the floor. Electrical wiring must conform with all federal, state and municipal government requirements and to National Electrical Code Safety Rules. If inspection indicates that an exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, the right is reserved to cancel at exhibitor’s expense all or such part of the exhibit as may be irregular.

INDEMNIFICATION AND WAIVER: 

The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage, including that by fire, and theft, to exhibitor’s displays, equipment and other property brought upon the premises of the JW Marriott LA Live, and shall indemnify and hold harmless the  JW Marriott LA Live, Freeman Co., Encore, Community Brands/Expo Logic, Dyventive, and SCC and their agents, servants, employees, officers, directors, staff and members. Each participant by signing the Agreement expressly understands that they release SCC from, and agrees to indemnify it against any and all claims for such loss, injury or damage. If SCC shall be held liable for any event which might result from a particular exhibitor’s action or failure to act, such exhibitor shall reimburse and hold harmless SCC against any liability resulting therefrom. Exhibitors must adequately insure their materials, goods, wares and exhibits against loss or injury of any kind and must do so at their own expense; SCC, Freeman Co., and the meeting venue are not responsible for any loss (however caused) to any property of any exhibitor. Exhibitors are solely responsible for their own actions during the SCC Annual Scientific Meeting & Showcase. SCC will provide an onsite SCC Staff Member during the official hours of installation, dismantle and exhibit hours. The presence of such SCC Staff Member is in no case to be interpreted by exhibitors as guaranteeing them against loss or theft of any kind.  

ADDITIONAL RULES:

Distributing advertising matter outside of the exhibitor’s rented space is expressly prohibited, unless part of an additional sponsorship agreement. All exhibitors’ furnishings must be contained within the confines of their exhibition. Aisles or facility fire exits must not be obstructed at any time. Exhibitors may offer food or beverage at individual exhibits at their own expense; this must be arranged through SCC with the hotel food & beverage department. SCC reserves the right to restrict any exhibit which might be considered undesirable or does not conform to the Exhibitor Agreement Regulations, or to make any modifications to these displays, at exhibitor’s expense, so that the exhibit conforms to the Exhibitor Agreement Regulations.

AMENDMENTS TO AGREEMENT OR REGULATIONS:

Any and all points not addressed specifically herein are subject to the decision of SCC. SCC may, in its sole discretion, make reasonable changes, amendments, or additions to Exhibitor Agreement Regulations. Any such changes shall be binding on exhibitor equally with the other regulations contained herein.

 

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